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XYZ University  (Deadline: January 26, 2015, 9am)

Enrolment Process

Enrolment in school serves as an important part in the life of a student as he enters a school.  It gives students the impression on how the institution manages and manipulates the entire body.  It forms part of the impression formation of the school as it is the first experience of all students.

As computer technology has become an important tool in human race, the student online enrolment system of XYZ university, developed by the Management Information Systems (MIS) and the Technical Services (TSO) of the university, enables their students to enrol in their subjects prior to the commencement of their semesters.  Aside from allowing students to enrol through the internet without experiencing the hassle of travelling to the campus, the system incorporated the business rules in the academic world-subject pre-requisites, student’s payment status, and other vital information about a student’s registration in the university.  It must be highligthed that one of the important things for a student must have for him to enrol in subjects for the following semester is his grades.

As a start, XYZ University and TSO headed by MR. A developed online programs which allowed teachers to submit their students’ grades online via the Academic Information System (AIS) and which allowed students to view their grades via the Student Information System (AIS).  It is also through SIS where students can choose courses to enrol in.

In essence, grading is an exercise in professional judgement on the part of the instructors and professors.  It greatly involves the collection and evaluation of students’ achievements or performance.  Through this process, various types of descriptive information and measure of students’ performance are converted into grades that summarize students’ accomplishments in class.

However, as the school opens the registration for the coming 2^nd-5^thyear students for the second semester of School Year 2011-12, several problems have been experienced by the school and of the students:

Non-enrolment of students due to late uploading of students’ grades by the teachers caused by several factors including computer literacy of senior teachers;

b. Slow updates of course and grade uploads due to slow connection and server traffic caused by the number of teachers and students using the program all at the same time, and;

c. For some reasons, the system’s database was hacked which resulted to mismatch of students’ grades and students’ identification.

Assuming you have read the entire PMBOK, please answer the questions below in no less than 3000 words. 

Question:

If given the opportunity to be the Project Manager of the programs, what quick solutions to these problems can be introduced?

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Project Management Case 5

G-World Company

Background:

Case study involves/inclusive

G-World Company-integrator

Universe Corporation-Competing Team

Client X- Clients

Project One- Major Project

Project Two- Supplementary Project

G-World Company is an IT solutions company that caters selling of IT products, rendering IT services and education.   Their main office is located at the heart of Cebu City, Philippines. They have branches in Mindanao where existence of Client X is located.

Project One was the mother business of the company which sells IT products and services. Project Two was the subsidiary business of G-World which accommodates educational center facilities for IT of technical/vocational courses. Main objective of the project is to have a mass expansion of the business matter of G-World.

Universe Corporation was the competing business center of G-World copany that accommodates services most likely to G-World.

Scenario

Project one was the mother business of G-World. For the past 20 years of existence, this project was the very most highlighted product of G-World. Project Two was introduced to make sure their sales production will be continuous, and in some reason, they have a supplementary and subsidiary business. Their employees were given the most compensation benefits.

Problem 1.

When Universe corporation rose, that as the time of the company’s chaos instability of Project 1, which is IT product selling. Client X would seldom go to G-World on buying some IT products. G-World cannot force client X’s decision on buying things even they offer big sales and discount services along the time.

Problem 2

The scenario of expanding G-World’s business into educational center was of massive distraction... Sales been acquired by Project 2 been shared and supplied to Porject One for about 5 years because they need to raise Project One again, G-World doesn’t want their mother products be dead. Now employees of Project One was choke up by the benefits and the salary their accepting. A year later, cost cutting workers been applied, and up until now- G-World is selling Project Two to some copany to have another investment project prospect.

Questions:

1. What and who is the culprit of the G-World’s situation?

2. What was Client’s X problem of not choosing Project One of G-World company?

3. How are they going to manage the sudden drop off of Project 2?

4. Is selling Project Two can satisfy what G-World is expecting?

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Project Management Case 4

LGU - Human Resource Information Systems (Deadline: December 15, 2014, 9am, 1000 words per question)

The Project

The project was an implementation of a biometric DTR (Daily Time Record) and Payroll solution aimed to eliminate ghost employees of a LGU (Local Government Unit). The project include hardware and software. The hardware was composed of Rack mountable, Layer 3 scanner biometric units, etc, the software would include Windows 2003 Advance Sewer, Microsoft SQL 2003 Standard Sewer and customized HRD software with interface to the finger scanner (including source code, user manual and end user training). The project time frame was to be completed in one year period.

Project Background

The LGU is a municipality located in the province of Bukidnon. The project was to be implemented by EMCA Corporation. EMCA Corporation is based in Cagayan de Oro City, with an outlet in the municipality where the LGU is located. EMCA Corporation is primary a computer shop specialization in selling IT solutions for home users and SME (Small & Medium Enterprises). Although EMCA sells software (mostly package software like OS, Office Suites and Games), it does not have a software development team for customers. EMCA however has an lT department which developed their in-house software and is currently busy in an in-house project.

Project Highlights

When the local outlet of EMCA heard about the project, EMCA tried to enter the project in supplying the hardware component limited only with desktops and network referrals and ask their Head office permission to enter the bidding process. However, when Head office heard of the project, head office wanted to offer the complete solution. The local outlet hesitated knowing that they do not have a development team and they were not familiar with high end sewers. Head office assured the local branch that they will take care of everything, hardware and software as well as the price quotations, deliveries, installations and end user training. The primary function of the local unit was to be the liaison to the LGU. True enough EMCA won the bid.

EMCA assembled a team to proceed with the project. EMCA supplied the hardware to the LGU. The installation of the hardware solution (including the networking and biometric machines) was subcontracted with a team from Cagayan. The hardware component was installed within two months within schedule. On the software side, the Operating System and SQL server were installed as scheduled.

The Customized Software was another story.

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Project Management Case 3

Electronic Medical Record System in a Hospital 

Introduction

A large hospital developed an Electronic Medical record System that did not work for its first 6 weeks of operation. Several months later, it was seen as “failing ti what what is was supposed to do”, and as “unreliable”.  This failure led to a major investigation which concluded that basic project management procedures had not been followed and that it would take at least 2 years to put things right.

It was a series of smaller oversight and failures that led to a catastrophic failure of the system as a whole, because of the interdependent nature of the tasks and responsibilities in the project.  Recommendations from the investigation in to the failure invited the hospital administrator to restructure the IT services team, develop and implement an information systems strategy for the hospital, introduce monitoring procedures for IT development projects, instigate formal procedures for employing external consultants and improve communication and built trust between medical practitioners and health communities.

The Failed Project

There was a failure on budgeting for the cost of these particular project deliverables.  An initial costing should been part of the business case made.  By presenting a full business case before the project is started, a commitment to resources is obtained from stakeholders and senior management.  The construction of a business case also ensures that time is allowed to fully assess costs and a benefit of any proposed new system before the project gets underway.

Inadequate attention to tendering and drawing up contracts for consultants seems to have been employed without proper tendering practices followed, and when engaged were not given written briefs.  It appeared that a contract committing the hospital to an expenditure of millions of pesos was signed with the database software suppliers without the hospital having taken legal advice about its contents.

Questions:

Assuming you have read the entire PMBOK, please answer the questions below in no less than 2000 words per question...   new cases will be uploaded ... MERRY CHRISTMAS ..

1. What do you think must be done to prevent failure of the implementation of this system?

2. As a project manager, how would you handle this type of project scenario?

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Project Management Case 2

The NoName Company is a Business Process Outsourcing company that accepts contractual projects. The company offers graphic designing, search engine optimization (SEO), & banner making, desktop applications, web applications design and development.

The company belongs to the outsourcing category which means that people or representatives from the said company are having transactions with their clients over the phone and internet.

The Scenario

Since that the team is accepting project from clients, problems of miscommunication may appear somewhere in the process wherein a project is being made.  Now, people may look at the same thing as in doing a web development project. There are two sides of this type of business; these are the side of the client and the development team. The client has their own perception and creates idea which they will give to the developers to be created visible on the internet. They also have their own standards and an outlook on what the outcome will be.

Now, on the side of the development team, they may get the idea but may not yet fully comprehend what the client wants. There may be times when the development team must use tweaking measures in order for them to meet the client's standards and for them to fully understand and achieve what the client wants. Every time, the client will ask for some changes of a particular component of the project that would make the entire scope to change as well.

Now, there are only some concerns while in the development process. The job of the developers is never easy, with a lot of things that was given them.

Questions: (at least 1000 words per question)

 1. How could they manage the project?

2.What methodology is appropriate for this project to avoid this kind of problem?

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Project Management Case 1

Case Background (Deadline: November 24, 2014, 8am)

ABC Company is a medium size outsourcing company locate in Davao City, Philippines.  The staff of sixty professionals (programmers, systems analyst, network specialists, IT consultants, Designers, and a receptionist/bookkeeper) provides a range of software solutions, networking, computer hardware, and other IT services different are of businesses.  ABC company works with clients business need and provide a packaged solution that would address that need.  As a medium size organization, ABC company always aims high in giving quality services and be one of the best solution provider in the country.

The Situation

XYZ consulting firm (a foreign client) called the office of ABC company to outsource a web development project that should be finished within 2 months duration.  The receptionist then filled up a request form and then gave that request form to the president.  The next day, the President of ABC company called the client to discuss the outline of the project.  To summarize, the project goal was to convert the entire English site to French site (that includes all the downloadable files of the site) using a specified technology.  After 2 days, the president made a call with a budget proposal ready to be shown to the client.

Minor Field trip and Seminar Travel report

Minor Field trip and Seminar Travel report

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University of Southeastern Philippines

Bo. Obrero Campus, Davao City

TRAVEL REPORT

October 1, 2013

Seminar Overview

Our Minor field trip is scheduled to be on October 1, 2013, but before we had our minor and major field trip we had an Interpersonal skills seminar at Usep Social hall. We had lots of activities related in improving our interpersonal skills and understanding ourselves and others. On this day, we went to PSSCC at Sandawa, Matina, to have a visit at PSSCC or Public Safety and Security Command Center. It was my first time going there. The building is nice. The computers, the conference room and the room where we saw all the video footage of the different cameras in the city was really so amazing and exciting. We had a tour at the building, and while having tour they feed us with the knowledge about everything we see inside and on how do they really do things there. During the tour we asked so many questions because the tour awakened our curiosity. We were really all amazed by PSSCC. We only visited PSSCC in the morning and the visitation ended at about 11:00 am.

Day 1

Today I went on a seminar to Public Safety and Security Command Center (PSSCC) at Sandawa, Matina, Davao city. This is what they call the MMDA version of Davao City. This is the agency that is in charge of the safety and the security here in Davao city and is the ones monitoring the traffic conditions here in Davao.

What I learned?

I learned a lot of amazing things about their agency; I was able to compare it to its identical agency at Metro Manila which is the MMDA. I learned about how they manage all the data that are coming from all of the cameras that they have installed in the selected areas in the city. They have informed us on how they take actions from the concerns and the reports that are coming from the different local government agencies like PNP, 911. Also, they have partnered with IBM and, IBM supported PSSCC by donating computer devices and Cameras and everything PSSCC needed in improving their quality of service. I just also learned that there only 3 countries that has 911 and I am proud to say that Davao is one of them. I also learned that the PSSCC uses unified edge technology, where they centralize their communication. The unified edge is the line where the different government agencies are connected and are able to communicate at the same time to be able to respond to any problems that might quickly. In this way, dissemination of information is a lot faster and is more transparent. The PSSCC also use high-tech cameras like what we saw at the MMDA on our Major Field trip. This camera also, monitors specific crowded areas and are used to catch traffic violators. They have approximately 50TB for the storage of data up to 6 months, where 36TB is allotted for IOC and the 12TB is allotted for TOC. And after 6 months, all the data that is stored will be deleted. But they only choose those recordings that are important to remain in the storage device so that it can be used for future references like, for evidences.